Vacancies

FINANCE AND ADMINISTRATION MANAGER

By VIM on 05/26/2017 at 7:18pm (UTC)

Reporting to FAWEMA Executive Director, the Finance and Administration Manager heads the Finance, Administration and Human Resources Department and oversees FAWEMA’s day-to-day financial, administrative and human resources functions.

Key duties and responsibilities:

Formulation of FAWEMA’s financial plans, and preparation of periodic budgets and forecasts.
Timely preparation of monthly, quarterly, and annual management and financial reports to meet FAWEMA’s reporting requirements.
Ensure compliance with all donor and FAWEMA requirements, rules and policies of financial activities, financial recording/reporting system;
Implementation of effective internal controls and proper functioning of the financial management systems.
Continuous analysis and monitoring of the financial situation, including expenditure reports and transactions.
Lead preparations for annual audits, donor audits and liaise with Management and the Board the outcome of the audit results.
In collaboration with the Programme Manager, ensure timely preparation of funds requests to FAWEMA donors and disbursement of funds to projects.
Advise on employment laws, policies, rules and procedures to employees, and Managers regarding Human Resources matters.

SKILLS AND COMPETENCIES

Good knowledge of financial management —including budgeting, cash-flow forecasting, auditing, financial reporting, banking contacts and negotiations.
Highly organized with abilities to prioritize, multi-task, and take initiative
Ability to write, compile and/or review reports with high level of attention to detail.
Ability to work under pressure, meet deadlines and problem solving.
Ability to maintain confidentiality, exercise sound judgment, and follow through issues.
An honest, independent and self-motivated team player with high level of integrity.

QUALIFICATIONS AND EXPERIENCE REQUIRED

Certified/Chartered Accountant fully qualified in ACCA or CPA with at least a Bachelors’ Degree in Accounting or Finance from a recognized institution.
At least 5 years in a management role in Accounting or Finance, preferably in a non-governmental organisation.
Minimum of 2-3 years human resources management and administration experience.
Advanced proficiency in SAGE evolution, Word, Excel, Power point and Outlook
The position is extremely challenging and exciting and will provide a competitive package for the right candidates. Qualified and experienced women are particularly encouraged to apply.

Interested candidates should send an application letter together with a recent Curriculum Vitae (CV) with names and addresses of three traceable referees to the following address not later than 14 June 2017.

The FAWEMA Board Chairperson,

Forum for African Women Educationalists in Malawi (FAWEMA),

P.O. Box 30886,

Lilongwe 3.

Email: administration@fawema.org

Only short listed candidates will be contacted.

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-06-14

Company: Forum for African Women Educationalists in Malawi (FAWEMA)

TITLE OF POST: INFORMATION TECHNOLOGY OFFICER

By VIM on 05/26/2017 at 7:16pm (UTC)

Grade: HES 4

Reporting Responsibility : Director of Loans

Job Summary

Purpose of the Position

The Information Technology Officer is responsible for installing and maintaining computer hardware, software and networks.

Scope

The Information Technology Officer reports to the Management through the Director of Loans.
He/She manages and provides hardware and software maintenance, training and consultation, and recommendations about future planning and development of resources.
He/She provides these services in an effective and efficient manner that will ensure maximum access to and implementation of technology services and resources.

KEY RESPONSIBILITIES

Manages information technology and computer systems.
Plans, organizes, directs, controls and evaluates the operations of information systems and electronic data processing (EDP)
Develop and implement policies and procedures for electronic data processing and computer systems operations and development.
Meet with managers to discuss system requirements, specifications, costs and timelines
Hire and manage information systems personnel and contractors to design, develop, implement, operate and administer computer and telecommunications software, networks and information systems.
Control the computer systems budgets and expenditures
Ensure technology is accessible and equipped with current hardware and software.

MAIN ACTIVITIES

Troubleshoot hardware, software and network operating system
Be familiar with all hardware and software
Be familiar with network operating system
Provide orientation to new users of existing technology
Train staff about potential uses of existing technology
Provide individual training and support on request
Provide recommendations about accessing information and support
Maintain current and accurate inventory of technology hardware, software and resources
Information Monitor and maintain technology to ensure maximum access
Troubleshoot all technology issues
Maintain log and/or list of required repairs and maintenance
Make recommendations about purchase of technology resources
Research current and potential resources and services
Provide network access to all staff and students Install work stations
Connect and set up hardware
Load all required software
Provide network accounts and passwords as required
Monitor security of all technology
Install and maintain
Foolproof and passwords
Input and maintain IP addresses Advise staff of security breach and/or change in password or security status
Ensure installation of lock out programs
Identify and prepare hardware for disposal when appropriate
Ensure hardware is stripped and secured before disposal
Perform other related duties as required during working hours.

DEMONSTRABLE KNOWLEDGE AND SKILLS

Computer hardware and software systems and programs
Computer networks, network administration and network installation
Computer troubleshooting
Computer viruses and security
Email and internet programs.
Ability to install and administer computer hardware, software and networks
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal, presentation and listening communications skills
Effective written communications skills
Computer skills including the ability to operate computerized accounting, spreadsheet, word-processing, graphics Information Technology Manager
Possesses a highly proficient website development programs.

METHOD OF APPLICATION

Applications that include a covering letter expressing interest accompanied with detailed Curriculum Vitae including three traceable references should be sent via post office not later than 15th June, 2017 or via email to the details below

The Executive Director,

Higher Education Students Loans Board,

P/Bag B417,

Lilongwe 3.

Email: chris.chisoni@heslgb.com

Only shortlisted candidates shall be contacted therefore there is no need for any applicant to call the Secretariat.

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-06-15

Company: Higher Education students loans grants board

FINANCE AND ADMINISTRATION MANAGER

By VIM on 05/26/2017 at 7:13pm (UTC)

Applications are invited from suitably experienced, matured and qualified candidates (both men and women) to fill the vacant posts of Finance and Administration Manager at the fast growing and competitive Higher Education Students Loans’ Grants Board (HESLB) immediately.

Background

The Higher Education Students Loans and Grants Board (HESLGB) was established by a Parliamentary Act No 2 of 2015 with an overarching mandate of facilitating and implementing the efforts of Malawi Government through its Ministry of Education in increasing access to higher education by providing loans to deserving needy students who have been registered in accredited institutions of Higher learning both public and private in Malawi. Resultantly, HESLGB has also to facilitate processes of loans recovery from students that benefited from such student loan facility since 1985/86 academic year.

Title of Post: Finance and Administration Manager

Grade: HES3 (Management)

Reporting Responsibility : Executive Director

JOB SUMMARY

The incumbent is responsible for the formulation and maintenance of policies that will facilitate the effective management, supervision, control and direction of matters relating to financial and human resource management affairs of the Secretariat.

Key Responsibilities and Duties

Coordinates preparations of budget estimates for the Secretariat and control of the budgets
Plan, organize and follow up bank transactions and cash flows to facilitate activities of the Secretariat
Designs proper accounting systems and controls for the efficient management of funds and stores
Prepares statement of accounts.
Prepare payment vouchers and cheques.
Prepares monthly, quarterly and yearly financial reports.
Prepares and manages staff payroll for the Secretariat
Responds to accounting and audit queries.
Monitors the Secretariat’s expenditures.
Coordinates the Secretariat’s expenditures and consolidation of monthly expenditure returns.
Makes input into policy formulation and policy review on financial and human resources management
Handles all human resources related issues within the prescribed institutional policy framework and the national labour legal provisions.
Provides technical advice to management on good financial management.
Evaluates and reviews financial management systems and controls from time to time and recommends necessary improvements.
Performs any other duties as may be assigned by the Executive Director.

PERSON SPECIFICATIONS

The ideal candidate for the position of Finance and Administration Manager must have:

A Bachelor of Accountancy, plus professional qualifications such as ACCA, CPA or LIMA.
At least 5 year’s management experience in a busy environment.
Analytical, accurate, and deadline driven
Proficient skills in Microsoft Office (MS Word, Excel and Access).
Demonstrable administrative skills.
Working knowledge of public accounting systems and procedures.
Working knowledge on public financial management and reporting systems and procedures.
Excellent written and communication skills.
Working knowledge of accounting packages such as SAGE.
Should be matured, self-starter with commitment to meet tough deadlines in most operations.

Method of Application

Applications that include a covering letter expressing interest accompanied with detailed Curriculum Vitae including three traceable references should be sent via post office not later than 15th June, 2017 or via email to the details below

The Executive Director,

Higher Education Students Loans Board,

P/Bag B417,

Lilongwe 3.

Email: chris.chisoni@heslgb.com

Only shortlisted candidates shall be contacted therefore there is no need for any applicant to call the Secretariat.

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-06-15

Company: Higher Education Students Loans’ Grants Board (HESLB)

FINANCE AND ADMINISTRATION MANAGER

By VIM on 05/26/2017 at 7:13pm (UTC)

FINANCE AND ADMINISTRATION MANAGER

By VIM on 05/26/2017 at 7:13pm (UTC)

COMMUNICATION AND PROMOTION OFFICER (CPO)

By VIM on 05/26/2017 at 7:09pm (UTC)

DAPP Malawi is a non-governmental nonprofit making organization that works with communities in Malawi by promoting social and economic development in the country within the areas of education hereunder vocational skills training, health, agriculture & food security and community development.

DAPP Malawi seeks to recruit a qualified, experienced and dynamic person to work as a Communication and Promotion Officer (CPO) to be based at its National Partnership Office in Lilongwe.

POSITION SUMMARY AND KEY RESPONSIBILITIES

The applicant will be required to produce promotion materials for DAPP Malawi Partners using various channels such as social media, print and online drivers as per the organization guidelines

Key Duties and Responsibilities

Write and design layout of DAPP Malawi publication materials and other documents for internal and external use with professionalism.
Develop key promotional messages
Work and create mutual relationship with the print and electronic media in promoting DAPP Malawi contribution to the country’s development.

REQUIRED QUALIFICATIONS, SKILLS AND EXPERIENCE

Interest applicants must conform to the following:

A Minimum Diploma in Social Science/ Mass communication/ ICT. Those with higher qualifications will have an added advantage
At least 3 years of professional work experience in designing and executing communication activities, preferably in development programme.
If shortlisted, you will be required to bring your previous designs as part of your interviews.
A good command in one of the designing packages e.g. CoreIDRAW Graphics Suite, Adobe Photoshop, In-design, etc.
Proficient in working with online media — from web site administration, facebook, YouTube, WhatsApp etc,
Ability to work in a team and often times tight deadlines in a dynamic and expeditiously work environment
Very good command of both written and spoken English
Knowledge of and experience with media production, communication, and dissemination techniques and methods.
This includes alternative ways to inform and entertain via written, oral and visual media.
Experience with communication and media companies will be added advantage
It is an advantage being experienced in taking quality photos
Ability to create new ideas, relationships, systems, or products.
Proficient in use of all Microsoft applications related to the tasks.
Experience of working with local NGOs, INGOs and government bodies would be an advantage.
Applicants who meet the required qualifications and experience should send their application comprised of a Cover letter and CV with three traceable referees through email to:

Email: info@dapp-malawi.org

or in hardcopies to:

National Partnership Office, along Lundu street, Area 10/4418

or regular mail addressed to the attention of:

The Human Resources Manager,

DAPP,

Box 2732,

Blantyre.

Closing date for receipt of applications is May 31st , 2017. Only short listed applicants will be contacted.

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-05-31

Company: DAPP Malawi

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