Vacancies

SENIOR SECRETARY — GRADE 4 (1 POST)

By Vacancies In Malawi (VIM) on 04/15/2017 at 9:58am (UTC)

The Senior Secretary will report directly to the Project Management Unit Finance Manager and will perform secretarial and office administration duties in support of the core operations of the Chilungamo Programme.

Qualifications and Experience

A Diploma in secretarial management with seven years experience or Advanced certificate with a minimum of ten years of relevant experience
At least seven (7) years secretarial experience, preferably in donor funded projects or international organizations.
Proven competence in the setting up and maintenance of an office filing and administrative system.
Fully computer literate with proven competence in Microsoft Office Suite.
Knowledge of modern office practices, procedures and equipment.
Experience in the planning and coordination of events, meetings and workshops.
Typing speed of 120 words per minute.
Main duties and responsibilities include:

Supervision of the driver and office assistant.
Maintenance of the PMU correspondence/mail/filing/document system.
Maintenance and administration of PMU personnel files.
Maintenance of the PMU office inventory. Administrative coordination, logistical preparations and minute-taking at PMU organized meetings.
Planning and coordination of meetings/diaries of senior PMU staff.
Coordinate the management of PMU office supplies, PMU petty cash and fuel replenishments.
Troubleshoot internet, computer problems and basic systems administration in close coordination with relevant Service Providers
Coordinate and maintain PMU Service Level Agreements (SLA), including for the Local Area Network (LAN).
Provide day-to-day secretarial and administrative support to PMU staff.
Assist in fleet management for the PMU

REMUNERATION

The Chilungamo Programme (Justice and Accountability) will offer competitive packages commensurate with the qualifications and experience, inline with the EU approved salary scale for EU funded programmes.

CONTRACT PERIOD

The successful candidate(s) will be offered an initial contract whose duration will be linked to Chilungamo Start-Up Programme Estimate subject to renewal upon satisfactory performance and endorsement of multi- annual Programme Estimate for the Chilungammo Programme.

LOCATION

All the above positions are located in the Project Management Unit (PMU) at the Ministry of Justice and Constitutional Affairs, Capital Hill, Lilongwe.

APPLICATION PROCEDURES

Applicants should submit their applications to the address below together with detailed curriculum vitae, proof of qualifications and contact details of three traceable referees. The deadline for receiving applications is Monday, 24th April, 2017 at 16:30 p.m. Any applications received after this date and time will not be considered. Only short listed applicants will be acknowledged. Applications with reference number (FED/2017/384 -814) should be sent to:
Imprest Administrator, Room No. 56, Chilungamo Programme Ministry of Justice and Constitutional Affairs, Private Bag 333, Capital Hill Lilongwe 3

Attention. Mr. Chipiliro Thombozi

Applications with reference number (FED/2017/384 -814.) may also be submitted via e-mail to the following address: chilungamoprogramme@justice.gov.mw.

E-mailed applications must be accompanied by scanned copies of relevant qualifications and supporting documentation.
Note: Women are encouraged to apply as the Chilungamo Programme (Justice and Accountability) is an equal opportunity employer.

Location: Lilongwe

Employment Type: To be Determined

Salary: N/A

Job deadline: 2017-04-24

Company: Ministry of Justice and Constitutional Affairs.

HUMAN RESOURCES OFFICER

By Vacancies In Malawi (VIM) on 04/15/2017 at 9:56am (UTC)

Human Resources Officer, Illovo Sugar Malawi Limited

Illovo Sugar Malawi Limited Nchalo operations situated 80 km South of Blantyre invites applications from suitably qualified persons to fill the following position in the Human Resources Department:

HUMAN RESOURCES OFFICER

Qualification & Experience

Bachelors Degree in Human Resources Management, Public Administration, Business Administration or Social Science
Must have at least five years working experience in general human resources management in a busy and challenging work environment
Must be computer literate in word, excel, power point
Must have good communication and interpersonal skills
Must have good supervisory skills.

Duties & Responsibilities

Rendering appropriate advisory and consultancy service on Employment Law, company’s terms and conditions of employment to the line departments
Complying with HR Policies and procedures in all HR service delivery
Recruiting, selecting and induction of employees as per set company policies
Coordinating management and union consultative meetings
Coordinating disciplinary and grievance procedures by ensuring that all processes are in line with the Illovo’s Disciplinary Code, local Labour legislation and ILO conventions
Preparing weekly and monthly HR reports
Implementing effective safety systems by conducting monthly behavioral safety audits, reporting near miss accidents and participating in departmental safety meetings
Taking part in Continuous Improvement activities by coming up with PIPs and other related activities.
In return, the company offers an attractive remuneration package commensurate with the position, including free accommodation, water and electricity.

Qualified and interested candidates should send their written applications with at least three traceable referees together with copies of relevant certificates and testimonials to:
The Human Resources Manager, Nchalo Sugar Estate, Private Bag 50, BLANTYRE
Or Email your application letter and CV to NchaloHR@illovo.co.za
Closing date for receiving application letters is 25th April, 2017.

Location: Blantyre

Employment Type: To be Determined

Salary: N/A

Job deadline: 2017-04-25

Company: Illovo Sugar Malawi Limited

OFFICE ASSISTANT— GRADE 6 (1 POST)

By Vacancies In Malawi (VIM) on 04/15/2017 at 9:50am (UTC)

The Office Assistant will report directly to the Senior Secretary.

Qualifications and Experience

Minimum of Malawi School Certificate of Education (MSCE) with credits in English and Mathematics and at least three years experience in a similar position in a project oriented organization
Good communication skills
Honesty and Integrity
Main duties and Responsibilities

Provide messengerial services in relation to the delivery of project mail, cheques and running project errands
Cleaning, on a daily basis, the PMU Office complex (inlc. meeting rooms, kitchen) and its surroundings
Provide tea/coffee making services to PMU staff/visitors/guests and advise the PMU Senior Secretary regarding relevant supplies to be procured
Provide photocopying/duplication/binding/filing/scanning/faxing services in support of PMU core operations and advise the PMU Senior Secretary regarding the condition/maintenance of basic office equipment
Ensuring the safe and secure locking of all project equipment/offices on a daily basis
Support the day-to-day administrative operations of the PMU;
Perform other duties as delegated by the Finance Manager and the PMU Senior Secretary.

REMUNERATION

The Chilungamo Programme (Justice and Accountability) will offer competitive packages commensurate with the qualifications and experience, inline with the EU approved salary scale for EU funded programmes.

CONTRACT PERIOD

The successful candidate(s) will be offered an initial contract whose duration will be linked to Chilungamo Start-Up Programme Estimate subject to renewal upon satisfactory performance and endorsement of multi- annual Programme Estimate for the Chilungammo Programme.

LOCATION

All the above positions are located in the Project Management Unit (PMU) at the Ministry of Justice and Constitutional Affairs, Capital Hill, Lilongwe.

APPLICATION PROCEDURES

Applicants should submit their applications to the address below together with detailed curriculum vitae, proof of qualifications and contact details of three traceable referees. The deadline for receiving applications is Monday, 24th April, 2017 at 16:30 p.m. Any applications received after this date and time will not be considered. Only short listed applicants will be acknowledged. Applications with reference number (FED/2017/384 -814) should be sent to:
Imprest Administrator, Room No. 56, Chilungamo Programme Ministry of Justice and Constitutional Affairs, Private Bag 333, Capital Hill Lilongwe 3

Attention. Mr. Chipiliro Thombozi

Applications with reference number (FED/2017/384 -814.) may also be submitted via e-mail to the following address: chilungamoprogramme@justice.gov.mw.

E-mailed applications must be accompanied by scanned copies of relevant qualifications and supporting documentation.
Note: Women are encouraged to apply as the Chilungamo Programme (Justice and Accountability) is an equal opportunity employer.

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-04-24

Company: Ministry of Justice and Constitutional Affairs

AGRONOMIC TRAINING SPECIALIST

By Vacancies In Malawi (VIM) on 04/14/2017 at 8:57pm (UTC)

Main tasks and responsibility

6. Facilitating mounting of recommended/approved technologies on demonstration plots on Yankho plots and farmer field schools located at strategic sites within target EPAs and districts;

7. Working with the government Department of Extension Services (DAES), Develop value chain specific extension training materials, ensuring that the materials are simple and user friendly.

8. Facilitating roll out of ag-extension training primarily among selected Govt. Extension workers and Lead Farmers (ToT) and later to ordinary value chain specific farmer beneficiaries;

9. Working with government Department of Irrigation and Water Development (DAI) identify potential sites on which on-farm irrigation technologies can be demonstrated and from where farmers can learn appropriate irrigation technologies;

10. Assisting farmers to translate irrigation technologies on their farms and monitoring adoption (application) of the technologies after training;

11. Working with MSU, LUANAR and DARTS, facilitating collection of soil samples and arranging testing of the same locally and outside the country; and ensuring results from the tests are disseminated to relevant stakeholders;

12. Working closely with the Private Sector Development Specialist, ensuring that space is allocated at Yankho plots for display/demonstration of private sector firms’/companies’ products and/or services;

13. Working closely with the M&E Manager and Specialist, ensuring necessary systems and tools are available for measuring the impact of private sector engagement in MSIKA project;

14. Liaising with the MSU, LUANAR, DARTS in order to keep abreast with developments in the fruit and vegetable sector and horticultural industry in general, while identifying opportunities for growth of MSIKA project ag-production interventions;

15. Ensuring value addition and sustainability of technologies generated and introduced through adaptive research studies;

16. Supporting the Communications Specialist in identification and writing of agronomic related success stories and their maintenance in the project picture databank;

17. Submitting monthly activity plans, reports and upload agronomic intervention documents to DevLink as a means of fostering information sharing;

18. Ensuring adherence to the program implementation work plan;

19. Performing other duties as assigned.

Reporting & Supervision:

The Agronomic Training Specialist will report directly to the Deputy Chief of Party, ensuring vertical and horizontal accountability and will supervise eight Farmer Business Coordinators.

Qualifications:

Bachelor’s degree in Agriculture (major in horticulture) or Diploma with minimum of 3 years related work experience;
Experience in agricultural sciences research work;
Fluent in spoken and written English and Chichewa languages;
Experience in capacity building of medium and smallholder rural farmers;
Good time management skills and willingness to work occasional long hours and travel to the field frequently;
Excellent computer skills in Microsoft Word, Excel, PowerPoint,

Essential Competencies/Behaviors:

Able to adjust to changes in work conditions, assignments, and work schedules;
Able to communicate well with others;
Obtains information, identifies key issues and relationships, and breaks down problems into simple tasks or activities;
Demonstrates honesty, is widely trusted, keeps commitments, treats people with dignity and respect, admits mistakes; does not misrepresent him/herself for personal gain;
Ability to develop positive working relationships and work effectively with others;
Takes action to achieve goals beyond what is required is pro-active, is a self-starter;
Performs complex tasks in area of expertise.
Please note only finalists will be contacted. No phone calls please.

We are an Equal Opportunity and Affirmative Action Employer. Land O'Lakes enforces a policy of maintaining a drug-free workforce.

TO APPLY FOR THIS JOB CLICK HERE
http://lol.avature.net/Careers/searchjobs

Location: Dedza

Employment Type: Full time

Salary: N/A

Job deadline: 2017-04-21

Company: Land O Lakes International Development

COMMUNICATIONS MANAGER

By Vacancies In Malawi (VIM) on 04/14/2017 at 8:55pm (UTC)

Main tasks and responsibilities include:

1. Leading in planning and implementation of internal and external MSIKA communication activities;

2. Conducting regular media content analysis on issues relating to MSIKA focus areas and producing weekly media monitoring summaries;

3. Contributing to communications updates on development results achieved under MSIKA;

4. Contributing to Land O’Lakes web management functions;

5. Developing high quality content such as articles, success stories and press releases in support of MSIKA project goals for internal and external audiences;

6. In liaison with Land O’Lakes-ID headquarters communications department, developing and implementing MSIKA communications and advocacy strategies and plans;

7. In liaison with the Chief of Party, producing high quality communication materials such as newsletters, brochures, pamphlets, and circulating them among relevant stakeholders;

8. Mobilizing media coverage of MSIKA events;

9. Taking lead in documenting MSIKA activities and achievements through stories, photographs, and videos in a project media directory;

10. Coordinating logistical and administrative functions related to communications and advocacy;

11. Working closely with the M&E Manager and Specialist to document evidence of the impact of project interventions resulting from USDA support;

12. Overseeing project management information system;

13. Liaising with the Land O’Lakes-ID headquarters communications department and ensuring that MSIKA is regularly featured under the internal e-newsletter and other communications platforms;

14. Submitting monthly activity plans, reports and regularly uploading project success stories on knowledge management platform as a means of fostering information sharing;

15. In liaison with the DCOP and M&E Manager, taking lead in the coordination of donor reports;

16. Ensuring that expenditures in his/her program activity areas are accurately forecast and remain within budget;

17. Performing other duties as assigned.

Required Qualifications:

Bachelor’s degree in Journalism or Communications with minimum of 3 years related work experience;
Experience in researching, interviewing and writing stories that support project objectives and demonstrate impact;
Experience in publication design;
Strong interpersonal and team skills,
Strong research and analysis skills;
Knowledge and practical experience in photography and video documentary;
Fluency in spoken and written English and Chichewa;
Good time management skills and willingness to work occasional long hours and travel to the field frequently;
Excellent computer skills in Microsoft Word, Office Publisher, PowerPoint.

Essential Competencies/Behaviors:

Able to adjust to changes in work conditions, assignments, and work schedules;
Able to communicate well with others;
Demonstrates honesty, is widely trusted, keeps commitments, treats people with dignity and respect, admits mistakes; does not misrepresent him/herself for personal gain;
Ability to develop positive working relationships and work effectively with others;
Acts to achieve goals beyond what is required is pro-active, is a self-starter;
Performs complex tasks in area of expertise.
Please note only finalists will be contacted. No phone calls please.

We are an Equal Opportunity and Affirmative Action Employer. Land O'Lakes enforces a policy of maintaining a drug-free workforce.

TO APPLY FOR THIS JOB CLICK HERE
http://lol.avature.net/Careers/searchjobs

Location: Dedza

Employment Type: Full time

Salary: N/A

Job deadline: 2017-04-21

Company: Land O’Lakes International Development

DRIVER (3 positions)

By Vacancies In Malawi (VIM) on 04/14/2017 at 8:54pm (UTC)

Position Summary and Primary Responsibilities:

The Driver is responsible for providing logistical support for the project, keeping passengers safe and under the supervision of the Operations Manager, monitors vehicle service requirements and recommend schedule of maintenance/repair.

Main tasks and responsibilities include:

Adhere to Land O’Lakes’ policies and procedures in undertaking the position of driver for the MSIKA Program;
Ensure provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery/collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required;
Ensure cost-savings through proper use of vehicle and accurate maintenance of daily vehicle logs, provision of information for preparation of the vehicle maintenance plans and reports;
Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.;
Ensure availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts;
Ensure that all immediate actions required by internal and local government’s rules and regulations are taken in case of involvement in accidents; and
Other duties as assigned.

Reporting & Supervision:

The Driver will report to the Operations Manager in Lilongwe and Finance and Administration officer in Dedza.

Required Skills and Qualifications:

At least ten (10) years of experience as a driver
A valid Malawi driver’s license
A good understanding of the geography and roads of Malawi, the rules of the road, cities and town, hotels, restaurants, major landmarks, etc.
The ability to recommend the best routes and driving locations for field trips especially those involving longer or unsafe distances.
Safe driving skills as evidenced by a sound driving record in Malawi
A good knowledge of vehicle mechanics including tools, repairs and routine up keep.
Knowledge of maintenance requirements tools, and basic office equipment
Experience driving in urban streets and the districts roads
A communicative level of proficiency in reading, writing and speaking English

Desired Skills and Qualifications:

Ability to work in a team and a good communicator.
Please note only finalists will be contacted. No phone calls please.

We are an Equal Opportunity and Affirmative Action Employer. Land O'Lakes enforces a policy of maintaining a drug-free workforce.

TO APPLY FOR THIS JOB CLICK HERE
http://lol.avature.net/Careers/searchjobs

Location: Dedza

Employment Type: Full time

Salary: N/A

Job deadline: 2017-04-21

Company: Land O’Lakes International Development

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