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Vacancies


Secretary
by vim on 06/30/2017 at 5:27pm (UTC)
 Secretary

The College of Medicine a constituent college of the University of Malawi, is inviting applications from suitably qualified candidates to fill the vacant position of Secretary tenable at its main campus in Blantyre.

Job Purpose
To provide secretarial services and Administrative support to the Head of Department and the department as a whole Responsibilities and duties;

The successful candidates will be carrying out the following duties;

Typing minutes, memos, letters, documents, lists and notices using various word processing packages.
Drafting and typing correspondence.
Developing and maintaining filing system.
Keeping an inventory of all office equipment.
Ordering of office equipment and consumables.
Receiving visitors to the department.
Receiving and recording messages for staff.
Managing sensitive and confidential reports.
Facilitating meetings, events and visits.
Maintaining mail register and managing diary.
Making travel arrangements for staff.
Maintaining steady supplies and accessories for the department.
Facilitating office liaison activities.
Identifying and reporting faults ( Electrical , Plumbing and structural ) to the attention of Estates Development Officer
Supervising departmental junior staff (Office Assistants & Outsourced Cleaners).
Carrying any other duties assigned by the Head of Department from time to time.
Education Qualification and Experience

Diploma in Secretarial Management or Business Management plus Shorthand 120 WPM, Typing 50 WPM (Advanced), Office Practice/Etiquette, and English for Business Communication, Bookkeeping and Commerce.
Knowledge of computer packages such as word, excel and outlook.
3 years’ experience in a busy Institution.
Applications including detailed curriculum vitae, copies of certificates and names and emails of three traceable referees should be submitted to:

The Registrar
College Of Medicine
P/Bag 360
Chichiri
Blantyre 3

Or

Email: hr@medcol.mw

Applications should be received not later than 14th July 2017. Only signed applications will be considered and short listed candidates will be acknowledged.
 

Sales and Marketing Representative
by vim on 06/30/2017 at 5:25pm (UTC)
 Sales and Marketing Representative
Requirements

Candidates aged between 20 and 35 years
Minimum one year experience in pharma industry
Self-motivated individuals
Must be a quick learner
Energetic
Good communication skills
Those with medical/nursing background will have an added advantage.
Eligible candidates meeting the above requirements should send their applications with CVs to the below address no later than 10th July, 2017.

The General Manager,

Intermed,

P. O. Box 956,

Lilongwe.

Our offices:

Area 4, Off Paul Kagame Road,

Behind Central Govt. Stores,

Next to Shore Rubber Ltd,

Lilongwe.
 

Hotel General Manager
by vim on 06/30/2017 at 5:14pm (UTC)
 Hotel General Manager

Latitude 13 Degrees, A unique African lifestyle Hotel nestled in the leafy lanes of Lilongwe seeks to recruit a suitably qualified and dedicated individual for the position of Hotel General Manager.

We are looking for a strong individual who can lead the business, uphold the company standards and deliver the highest level of customer service we aim to provide. The ideal candidate is trust worthy, honest, independent, goal-oriented and can multitask. He/she is computer literate and can work under pressure, a team player, service orientated, has excellent attention to detail.

The Ideal candidate should have the following:

Management/Hospitality Qualifications
At least 5 years’ experience in the Hospitality Industry.
Brief Summary of tasks includes but is not limited to:

Managing Budgets Maintaining Financial records
Handling Customer complaints and queries
Promoting and Marketing the business
Ensure compliance with health and Safety regulations.
All applications should be submitted and addressed to:

The Human Resource Manager,

P.O. Box 31864,

Mphonongo Street,

Lilongwe

Or

Email: 13hr@thelatitudehotels.com



Location: Lilongwe
Employment Type: Permanent /Full-time
Salary: NA
Job deadline: 14th July, 2017
Company: Latitude 13 Degrees
 

Sales Ladies
by vim on 06/30/2017 at 5:08pm (UTC)
 Sales Ladies (Several Positions - Zomba & Mangochi)
Applications are invited from suitably qualified candidates to fill the following vacant positions:

Sales Ladies- Zomba & Mangochi

Education, Qualification and Experience

Certificate in Sales and Marketing with not less than 2 years experience
An MSCE with reasonable command of English
Must be honest, committed and trustworthy.
Submission of Applications

Interested persons should submit their applications by 30th June, 2017 to:

The Human Resources and Administration Manager,

H. M. S Food and Grains Limited,

P.O. Box 5406,

Limbe

Or

Email: hr@hmsmalawi.net

Only shortlisted candidates will be acknowledged.

Location: Zomba
Employment Type: -
Salary: NA
Job deadline: 30th June, 2017
Company: HMS Food and Grains Limited
 

Human Resources Coordinator
by vim on 06/30/2017 at 5:05pm (UTC)
 Human Resources Coordinator

CARE is an International Non-Governmental Organization and works in 95 countries around the world to support more than 890 poverty-fighting development and humanitarian-aid projects in the improvement of livelihoods and capacities of poor and marginalized households especially women and girls. In Malawi, CARE works in collaboration with the Government of Malawi and other non-governmental partners.

CARE seeks to recruit a suitably qualified person to fill the position of Human Resources Coordinator which is based in Lilongwe.

Position Summary

The Human Resources Coordinator will provide administrative support for the Human Resources function in areas such as recruitment and selection, performance management, staff training and development, among others. S/he will also be responsible for the systematic and timely filing of all personnel documents and maintain an up to date HR database. The incumbent will also be responsible for preparing staff contracts and tracking them with respective managers. S/he will also be the HR contact person for all field offices in the central region of Malawi and will work closely with the Human Resources coordinator for the southern region to ensure alignment of Human Resources administrative processes in all offices. The incumbent will coordinate staff welfare activities in the central region to ensure that all staff are supported in line with the organization’s welfare policies.

Key Responsibilities

While reporting to the Head of People and Culture, the incumbent will be required to perform the following key responsibilities:

Recruitment and Selection

Assist in the recruitment and selection processes; ensuring that staff are recruited within the shortest time possible
Solicit references, conduct Bridger checks, complete vendor forms, prepare Personnel Action Forms and Contracts for new hires
Prepare orientation schedules for new staff and monitor that the schedule is properly followed
Open personnel files for new staff, ensuring that all documents are properly filed and easily retrieved. Creating new staff in the HRIMS and train them in using the system
Performance Management and Staff Training & Development

Monitor adherence of staff to the performance management processes (Goal Setting and periodic reviews) and inform the Head of People and Culture of the status of each process
Consolidate periodic performance appraisal reports and make recommendations to the Head of People and Culture
Consolidate annual staff self-development training needs and assist the Head of People and Culture to prepare annual staff development plan
Assist Head of People and culture in tracking staff development initiatives taken by all staff
Staff Wellness and Organizational Culture

Coordinate with the Payroll office in monitoring staff utilization of their medical allowance entitlement
Identify health facilities and coordinate arrangements to establish Service Level Agreements with them and monitor their performance
Coordinate medical referrals for staff prior to employee evacuation or transfer; prepare documentation for staff medical referrals
Coordinate staff welfare activities (e.g. sickness, bereavement, weddings etc) ensuring that all staff are supported in line with CARE Malawi’s welfare policy
Assist Head of People and Culture in identifying suitable wellness programmes and ensure effective implementation
Records Management and reporting

Update personnel files, ensure proper numbering for both hard copy files as well as in the HRIMS
Conduct biannual file documentation audits (ensure complete checklist in each file)
Maintain an up to date archiving system for all personnel records
Coordinate with Auditors in file movements for security purposes and ensure that records are easily retrieved and are accessible when required
HR Administration

Updating the payroll office regarding all staffing changes like new hires, promotions, salary increments, transfers, end of contracts, dismissals, resignations etc
Prepare staff identification, certification and letter of undertaking to relevant stakeholders
Advise Pension Insurer of staff joining, leaving, transferring and withdrawing from CARE Malawi’s pension fund; update database for staff beneficiaries for the pension fund
Review leave applications and maintaining all national staff leave bank days
Coordinate with the payroll office and finance department on staff information related to advances, leave and PARs.
Facilitate proper termination to separating staff, ensure exit interviews are done, clearance and exit forms are completed before last working day in the organization and prepare certificates of service for separated staff
Assist staff in processing compensation in line with CARE Malawi’s Workers Compensation and GPA policies
Staff Engagement

Assist in organizing and facilitating engagement staff engagement events such as Open Day forums, identify suitable resource persons for identified staff engagement activities
Assist in organizing staff meetings and keeping records of key issues discussed in such meetings
Assist the Head of People and Culture in identifying interventions that enhance staff engagement.
Participate in HR related forums (INGO, Labour Disputes, CARE HR network, etc)
Participate in the review processes of Human Resource policies and procedures.
Minimum Required Qualifications

Degree in Human Resource Management or Business Administration, or its equivalent with at least 3 years’ experience with an INGO.
At least 5 years’ experience in grant and Contracts Management, sub grants and budget management at similar level, of which at least three in an international NGO;
Technical Skills

Proficiency in Microsoft Office including and good skills in using HRIMS
Thorough understanding of Malawi labour laws and HR best practices
Ability to interact with staff with diverse backgrounds and possession of conflict management and problem-solving skills.
Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, conceptual understanding of participatory approach and sustainable development.
CARE International in Malawi seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

Applicants who meet the required qualifications and experience should send their application through email to mwicarerecruit@care.org addressed to the attention of:

The Country Director

CARE Malawi

P/Bag A89

Lilongwe.

Closing date for receipt of applications is July 12, 2017. Only short-listed candidates will be contacted.
 

Human Resources Coordinator
by vim on 06/30/2017 at 5:05pm (UTC)
 Human Resources Coordinator

CARE is an International Non-Governmental Organization and works in 95 countries around the world to support more than 890 poverty-fighting development and humanitarian-aid projects in the improvement of livelihoods and capacities of poor and marginalized households especially women and girls. In Malawi, CARE works in collaboration with the Government of Malawi and other non-governmental partners.

CARE seeks to recruit a suitably qualified person to fill the position of Human Resources Coordinator which is based in Lilongwe.

Position Summary

The Human Resources Coordinator will provide administrative support for the Human Resources function in areas such as recruitment and selection, performance management, staff training and development, among others. S/he will also be responsible for the systematic and timely filing of all personnel documents and maintain an up to date HR database. The incumbent will also be responsible for preparing staff contracts and tracking them with respective managers. S/he will also be the HR contact person for all field offices in the central region of Malawi and will work closely with the Human Resources coordinator for the southern region to ensure alignment of Human Resources administrative processes in all offices. The incumbent will coordinate staff welfare activities in the central region to ensure that all staff are supported in line with the organization’s welfare policies.

Key Responsibilities

While reporting to the Head of People and Culture, the incumbent will be required to perform the following key responsibilities:

Recruitment and Selection

Assist in the recruitment and selection processes; ensuring that staff are recruited within the shortest time possible
Solicit references, conduct Bridger checks, complete vendor forms, prepare Personnel Action Forms and Contracts for new hires
Prepare orientation schedules for new staff and monitor that the schedule is properly followed
Open personnel files for new staff, ensuring that all documents are properly filed and easily retrieved. Creating new staff in the HRIMS and train them in using the system
Performance Management and Staff Training & Development

Monitor adherence of staff to the performance management processes (Goal Setting and periodic reviews) and inform the Head of People and Culture of the status of each process
Consolidate periodic performance appraisal reports and make recommendations to the Head of People and Culture
Consolidate annual staff self-development training needs and assist the Head of People and Culture to prepare annual staff development plan
Assist Head of People and culture in tracking staff development initiatives taken by all staff
Staff Wellness and Organizational Culture

Coordinate with the Payroll office in monitoring staff utilization of their medical allowance entitlement
Identify health facilities and coordinate arrangements to establish Service Level Agreements with them and monitor their performance
Coordinate medical referrals for staff prior to employee evacuation or transfer; prepare documentation for staff medical referrals
Coordinate staff welfare activities (e.g. sickness, bereavement, weddings etc) ensuring that all staff are supported in line with CARE Malawi’s welfare policy
Assist Head of People and Culture in identifying suitable wellness programmes and ensure effective implementation
Records Management and reporting

Update personnel files, ensure proper numbering for both hard copy files as well as in the HRIMS
Conduct biannual file documentation audits (ensure complete checklist in each file)
Maintain an up to date archiving system for all personnel records
Coordinate with Auditors in file movements for security purposes and ensure that records are easily retrieved and are accessible when required
HR Administration

Updating the payroll office regarding all staffing changes like new hires, promotions, salary increments, transfers, end of contracts, dismissals, resignations etc
Prepare staff identification, certification and letter of undertaking to relevant stakeholders
Advise Pension Insurer of staff joining, leaving, transferring and withdrawing from CARE Malawi’s pension fund; update database for staff beneficiaries for the pension fund
Review leave applications and maintaining all national staff leave bank days
Coordinate with the payroll office and finance department on staff information related to advances, leave and PARs.
Facilitate proper termination to separating staff, ensure exit interviews are done, clearance and exit forms are completed before last working day in the organization and prepare certificates of service for separated staff
Assist staff in processing compensation in line with CARE Malawi’s Workers Compensation and GPA policies
Staff Engagement

Assist in organizing and facilitating engagement staff engagement events such as Open Day forums, identify suitable resource persons for identified staff engagement activities
Assist in organizing staff meetings and keeping records of key issues discussed in such meetings
Assist the Head of People and Culture in identifying interventions that enhance staff engagement.
Participate in HR related forums (INGO, Labour Disputes, CARE HR network, etc)
Participate in the review processes of Human Resource policies and procedures.
Minimum Required Qualifications

Degree in Human Resource Management or Business Administration, or its equivalent with at least 3 years’ experience with an INGO.
At least 5 years’ experience in grant and Contracts Management, sub grants and budget management at similar level, of which at least three in an international NGO;
Technical Skills

Proficiency in Microsoft Office including and good skills in using HRIMS
Thorough understanding of Malawi labour laws and HR best practices
Ability to interact with staff with diverse backgrounds and possession of conflict management and problem-solving skills.
Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, conceptual understanding of participatory approach and sustainable development.
CARE International in Malawi seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

Applicants who meet the required qualifications and experience should send their application through email to mwicarerecruit@care.org addressed to the attention of:

The Country Director

CARE Malawi

P/Bag A89

Lilongwe.

Closing date for receipt of applications is July 12, 2017. Only short-listed candidates will be contacted.
 

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