Vacancies

ADMINISTRATIVE ASSISTANT (2 POSTS- KASUNGU, CHITIPA)

By VIM on 05/22/2017 at 11:29am (UTC)

Cowater International Inc. will be implementing an MNCH project in 2 Districts of Kasungu and Chitipa and is currently seeking the services of suitably qualified candidates to fill the following position:

The successful candidates will report to the Senior Administrative Assistant and will be based in Chitipa and Kasungu Districts.

Duties include and not limited to:

Provide support to ensure smooth daily operations in the areas of fleet management, administration, procurement, asset management, logistics, travel, and communication;
Organise and schedule meetings, appointments, interviews, workshops and maintain minutes of meetings;
Provide administrative and logistic support (reports, letters, transportation, ticket and hotel reservations) to project technical specialists (Canadian and Malawian) and short-term consultants;
Provide necessary assistance (administrative and logistic) for project training activities, in coordination with District MNCH specialists and Team Leader;
Maintain a record of Cowater updated Policies and Procedures and forms for easy access by staff;
Operate office equipment such as fax, photocopying machine and ensuring they are regularly and properly serviced;
Ensure that all staff have prepared their timesheets and they have been submitted and properly filed;
Maintain office inventory log and ensure that it is properly updated in accordance with their serial numbers, supplier, date purchased, and amount and that all assets purchased are branded by the organisation;
Maintain fuel register and ensuring fuel receipts are properly accounted for and recorded in logbooks and timely replenished; and
Any other duties assigned from time to time.

SKILLS AND QUALIFICATIONS REQUIRED

A minimum of 3 years work experience as an administrative assistant;
A minimum of an Advanced Diploma in Business Administration or Secretarial Studies;
Must have good organizational skills, administration, and analytical skills;
Be proficient in Microsoft office (Word and Excel) as well as supply management/ inventory control;
Be a team player, highly disciplined, discrete, trustworthy and able to work under pressure; and
Have good interpersonal skills and able to communicate at all levels in both oral and written communication.
All applications are to be submitted through email including a cover letter, Updated CV and 3 names of traceable referees to:

Email: recruitment.cowatermalawi@gmail.com

Candidates are encouraged to apply before Friday, 26th May, 2017. Applications will be assessed as they are received.

We thank all applicants, however, only those making the shortlist will be contacted.

Location: National

Employment Type: Full time

Salary: N/A

Job deadline: 2017-05-26

Company: Cowater International Inc

INFRASTRUCTURE SPECIALIST

By VIM on 05/22/2017 at 11:27am (UTC)

Technical responsibilities

Manage and oversee the construction phase, Including
Follow Quality Assurance protocols and ensure that they are applied during the construction phase, through: review of constructor’s quality control plan, daily construction supervision and construction management, strict adherence to subcontract requirements, random samples where statistical methods and analytical testing are used to accept or reject work or materials, and reviewing and verifying measurements and payments;
Conduct pre-construction conferences atter subcontract award.
Conduct construction inspections and/or supervise consultant site inspectors.
Recommend/certify progress or milestone payments to reflect actual, verifiable, and evidenced amount of work completed.
Maintain construction documentation and records in the project file.
Conduct regular progress meetings with the construction subcontractor and schedule updates, as well as the substantial completion inspection and punch list development.
Confirm that required tests or laboratory analyses are performed in strict accordance with technical specifications, arid reports of testing are retained.
Manage and oversee the closeout phase, including
Document, manage and archive construction documentation and records.
Obtain: Certificate of Substantial Completion; Certificate of final Completion and Acceptance.
Verify and recommend issuance of final payment (less any retainage).
Ensure that all subcontracts are duly closed out, and that subcontractors receive their final retention payment (less any damages) as per the terms and conditions of the subcontract agreement, only after confirming that all defects and liabilities issues have been resolved appropriately.

Management Responsibilities

The Infrastructure Specialist will manage and indirectly supervise consultant site inspectors, as needed, for on-site construction inspection services.

QUALIFICATIONS
The Infrastructure Specialist will possess the following minimum qualifications:

A formal education and degree in engineering or construction management. 2
Thorough knowledge of civil and structural engineering and construction in Malawi.
At least 5 years of engineering, design and construction experience with preference given to previous experience working with international clients or on USAID-funded activities.
Substantial prior experience in Malawi required.
Ability to accept responsibility for the direction, control and planning of work plans.
Ability to work independently.
Ability to work in a fast paced environment requiring multi-tasking.
Good public relations skills.
Good writing and reporting skills.
Respond appropriately to environmental and safety from hazards and function effectively in emergency situations.
Location and Reporting: The Infrastructure Specialist will be based in Lilongwe and will report to the Chief of Party.

Applications must be submitted via email:

Email: LGAPjobs@DAI.com

not later than 17.00hrs of 28th May, 2017. No Phone inquiries will be accepted and only shortlisted candidate will be contacted.

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-05-28

Company: Malawi Local Government Accountability and Performance (LGAP) Project (DAI)

PROCUREMENT OFFICERS (3 POSTS)

By VIM on 05/22/2017 at 11:25am (UTC)

Position Information

Job Title: Procurement Officers

Supervisor: Senior Procurement Officer

Duty Station: Lilongwe, CHSU

Salary: Competitive and Project Funded

Contract: Renewable annually

Number of Posts: 3

Closing Date: 30 June 2017

II. Background

The Ministry of Health of the Republic of Malawi is a key partner to the Global Fund to fight HIV/AIDS, tuberculosis and Malaria (GFATM) and GAVI and is one of the organizations assuming the role of the principal recipient of GFATM grants in the country. MOH’s management role consists implementing grants, ensuring financial accountability and supporting both program and financial performance. In its role as the principal recipient MOH ensures quality financial management, timely-procurement of supplies and services as well as efficient monitoring and evaluation of grant implementation activities.

In this regard, a dedicated Program Implementation Unit (PIU) is set up under the Office of the Secretary for Health to manage Global Fund and GAVI grants. This Unit provides quality assurance and oversight, and guidance to routine management of projects funded by the Global Fund This newly established Unit is now looking for energetic, creative and highly skilled professionals to assume three Procurement Officer Positions.

This function will be overseen by the Procurement and Supply Chain Specialist. Procurement specialists will work under direct supervision of the Senior Procurement Officer for the purchase of medical and non-medical goods, services and civil works, either directly or through a specialized procurement agent.

Summary of Key Functions / Key Results Expected

Develop the annual procurement plan according to the government, GFATM and partners regulations and guidelines.
Review, in close collaboration with the MOH departments the quantification and specification of commodities, and update counterparts on procurement activities on a regular basis, including the provision of feedback.
Prepare and revise the procurement requests according to the approved plan and budget and ensure the availability of all requirements including specifications and the distribution plan.
Manage the processes related to procurement and civil works, ensuring compliance with national procurement acts and GFATM and other partners’ regulations.
Ensure the timely procurement of goods, works and services within a client-oriented procurement management system.
Participate in the preparation and evaluation of the technical components for procurements of PIU.
Work in close collaboration with different departments to ensure the procurement processes are aligned with the national and GF regulations and guidelines.
Establish an effective monitoring system for contractors and closely oversee progress and timely delivery of contracts.

Requirements and Qualifications

Education:

A minimum of Masters Degree in Procurement, contract management, Business and Public Administration or any development related field. However, an equivalent number of years of relevant working experience in procurement with a first degree can also be considered;
Certification in public Procurement from a recognized body.

Experience

Five years of relevant experience in procurement management.
Experience in the usage of computers and office software packages (MS Word, Excel, advance knowledge of web based management systems
etc) and

Language Requirements:

Fluency in both written and spoken English
Please send your CV, Application letter and credentials by email:

Email: piu.hrmalawi@gmail.com

and copying the email to:

Email: njerevin@yahoo.com; naominkonkholo@gmail.com;

Or

By sealed envelope to: Completed applications must be clearly marked the vacancy he/she is applying for and be submitted to:

The Secretary for Health,

P.0 Box 30377,

Lilongwe 3.

(Attention: The Director for Human Resource Management and Development)

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-06-30

Company: Ministry of Health (Global Fund)

ACCOUNTANT

By VIM on 05/22/2017 at 11:23am (UTC)

Since 2007, the School of Agriculture for Family Independence, funded by the Nu Skin Force for Good Foundation, has specialized in helping small-scale farmers become self-reliant. Based on the success of the training, Children’s Brighter Future was established in 2013 to extend the reach of the training to thousands of additional farmers by training professional farm agents (Government or NGO). These two cooperating programs are being refined to assist an ever growing number of farmers and communities to become self-reliant. In order to implement these projects effectively the program would like to recruit qualified Malawians to fill the following position:

Accountant (SAFI)

Interested candidates for the position must have a Bachelor’s Degree in Accounting and a minimum of five years working experience in the relevant field.

Mode of Application

Qualified candidates should request for a full job description from:

The Country Director,

Children’s Brighter Future Initiative,

P.O.Box 146,

Lumbadzi

or by email from:

Email: moses.khombe@gmail.com

or physically collect a copy of the same at: Plot No. 14/44 in Area 14, Lilongwe City, Malawi. Applications by courier or by hand or by email must be submitted by 5:00 pm on May 31st, 2017. Late submissions will not be entertained. Only shortlisted candidates will be notified by phone or email within two weeks of application submission.

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-05-31

Company: Children’s Brighter Future Initiative

SCHOLARSHIP OPPORTUNITY: UZCHS & AIBST PHD SCHOLARSHIP PROGRAM

By VIM on 05/22/2017 at 11:21am (UTC)

About the Program

The UZCHS – AiBST is inviting applications for scholarships for a PhD program under its ClinPharAntibiotics Project which seeks to optimize the use of antibiotics in Zimbabwe, Zambia and Malawi. There are three scholarships available, one each for Zambia, Malawi and Zimbabwe. All students will be registered with the University of Zimbabwe.

Research Area for the prospective Malawi candidate:

Field: Investigation of antibiotic consumption, use and their association with antibiotic resistance in referral hospitals in Zimbabwe, Zambia and Malawi

Aim

The project aims to collect and correlate data on antibiotic use and resistance patterns in major public healthcare hospitals in Malawi, Zimbabwe and Zambia and to provide a situation analysis that addresses the current pattern and determinants of antibiotic use and resistance in these healthcare settings

Suitable candidates

Applicants should preferably be medical doctors with a strong interest in rational use of antibiotics, antimicrobial resistance and/ or pharmacogenetics. Candidates with a qualification in pharmacology, pharmacy, and biomedical sciences undergraduate degrees or equivalent will be considered if they also have a masters’ degree in pharmacology or clinical pharmacology. Experience in pharmacogenetics/pharmacogenomics will be an added advantage. Only candidates aged <35 years of age will be considered. Female applicants are particularly encouraged to apply.

Duration of Scholarship: 4 years full time starting 1st of July 2017

Application:

Submit the following to the Department of Clinical Pharmacology, College of Health Sciences:

Application letter

Your CV

A one page motivation of why you want to take up research on this topic

Copies of degree certificates and transcripts

For additional information, please contact Mrs W Josaya on 01 871 911 or

Email: wonnyjosaya@gmail.com

Location: International

Employment Type: Scholarship

Salary: N/A

Job deadline: 2017-05-31

Company: UZCHS – AiBST/University of Zimbabwe

FUND AND FINANCE MANAGER

By VIM on 05/22/2017 at 11:19am (UTC)

Key Responsibilities

Fund Management

Support partners as needed to ensure sound financial management and compliance.
Ensure that sub-contracts, sub-grants and consultancy documents and procedures are completed in a timely and correct manner and comply with internal set guidelines and policies, legislation, regulations and branding, providing capacity development support as needed.
Ensure that contractual obligations for the Foundation and its partners are being met and manage efficiently contractual actions such as reporting, specialized equipment purchases, deliverables, modifications and closeouts.
Follow up on performance issues to ensure smooth implementation, financial and technical reporting and tracking of the individual partner vs work plans.
Support development and review of proposals to ensure alignment with the requirements.
Work with Grants Manager to comply with grantee terms and conditions; manage deliverables; monitor spending and request for reprogramming.
Make plans for monitoring and evaluation of the grant implementation
Working with the Capacity Development Manager in developing partner capacity building plans.

Financial Management

Support the budget preparation process, projections and analysis of expenses as needed.
Ensure that cost allocations are being charged appropriately and adjust where necessary.
Prepare, review and distribute monthly financial reports to the board and donors, documenting and addressing issues requiring attention and/or further discussion.
Analyze and monitor funds and cash balances and keep the CEO and management team informed of status.
Supervise accounting staff to ensure timely and accurate processing of payables, deposits and billings.
Prepare annual financial reports for submission to the board and donors
Prepare the Foundation for annual audit processes as well as for grantees

MINIMUM QUALIFICATIONS AND EXPERIENCE

Must be a qualified accountant with a Bachelor’s Degree in Accountancy and registered with any nationally and/or internationally recognised bodies such as ACCA, CIMA or ICAM.
Possession of a post graduate degree will be an added advantage
Must be registered CPA 4 Must have a minimum of 10 years’ experience of managing grants in a relatively large grant making institution(s).
Experience in grant fund accounting and management strongly preferred;
Budgeting experience is a prerequisite.

Key Skills

Must be a person of high integrity and trustworthiness with a demonstrated flair for meeting reporting deadlines.
Demonstrated skill in provision of high level of service to CSO partners especially in line with financial and grant management.
Demonstrated experience working with funds of development partners such as DFID, NORAD, Irish Aid, EU, USAID etc.
Proficiency with accounting software, data and grant management systems.
Experience working in a multi-cultural team delivering coordinated services;
Excellent communication and problem solving skills;
Ability to work under pressure and pay close attention to detail.
Ability to handle multiple tasks and priorities in a fast paced, multi-cultural environment;
Commitment to the work of social and economic justice organizations.
A competitive remuneration package will be offered to the successful candidates in line with experience and market trends. Interested persons who meet the above requirements should send their applications via email to

Email: mwconsult@deloitte.co.mw

The applications should comprise a cover letter explaining their suitability for the position they are applying for and a detailed Curriculum Vitae with three traceable referees.
The closing date for receiving applications is 5 pm on 1st June, 2017. Only short listed candidates will be contacted

Location: Lilongwe

Employment Type: Full time

Salary: N/A

Job deadline: 2017-06-01

Company: Tilitonse Foundation

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